Terms, conditions, pricing, special features, and service and support options subject to change without notice. In this article, we will first look at what sales taxes are and discuss some important terms that relate to them. Then, we’ll look at how we set up sales tax in QuickBooks Online and get our the difference between a suspense account and a clearing account customers and items using sales tax. We’ll also look into filing sales taxes and getting reports about sales taxes. When you upgrade to Enterprise, QuickBooks Desktop’s most comprehensive plan, you’ll gain access to advanced inventory features, including barcode scanning and serial number tracking.

  • With a single click you can quickly see your profit & loss, balance sheet, and dozens of other reports.
  • For $27.50 per month for the first three months, then $55 per month after that, get up to three users, manage and pay bills and track time with its Essentials plan, which is its most popular plan.
  • This is where Wise can step in and save you money by doing away with nasty hidden fees.

If you’d like to try other great accounting software, we have you covered as well, with deals on FreshBooks, Xero, and others. Meanwhile, QuickBooks Desktop gets more praise for strong functionality, such as inventory accounting and the ability to generate advanced reports. One user is happy that they can set up different reports so that they can see what and who needs to be paid easily. Those who have left negative reviews dislike that it doesn’t offer many third-party integration options. QuickBooks Online is praised for its ease of use and robust feature set. One user noted that it’s easy to add vendors and customers and share files with their bookkeepers, while another commented that the bank account reconciliation and invoicing features are excellent.

Straightforward Inventory Management

You must pay an additional fee for every user who wants to access the account simultaneously, whereas Online lets multiple users access the account at the same time. Customers of QuickBooks can also make the most of the many integrated tools and services that come with the software. You could also choose to hire a QuickBooks ProAdvisor through QuickBooks Live, an add-on to QuickBooks Online. This expertise can be helpful with setting up your accounting processes, troubleshooting issues, and maximizing the software’s capabilities. QuickBooks users can invite an accountant to view their books, and QuickBooks Desktop users are able to export an accountant copy and import any changes the accountant has made to their file. It’ll make tax time easier if your Chart of Accounts includes all the line items required on your tax return.

  • Information from QuickBooks Online automatically transfers to your QuickBooks Time account.
  • Once done, QuickBooks tracks your bills and expenses automatically.
  • No, it is relatively easy to use, though corrections can be more challenging.

So, if you signed up from QuickBooks Online and don’t use any other QuickBooks products, you’re good to go. Create custom, professional invoices, sales receipts and estimates that reflect your business and your brand. QuickBooks Online is user-friendly, but it requires some prior accounting knowledge to get the most out of it. You can send email invites to your accountant from within the software.

If you want QuickBooks to file your taxes for you, then you must upgrade to QuickBooks Desktop Assisted Payroll for $109 per month plus $2 per employee. Learn how else the two products differ in our QuickBooks Desktop Payroll Enhanced vs Assisted Payroll comparison. While QuickBooks Online offers project management features, it doesn’t have the same level of customization options as QuickBooks Desktop.

You can use any device that has internet connection to login to your account. These include TurboTax (for preparation of personal income tax returns) and ProConnect (tax software for accounting professionals). Collaborating with a QuickBooks ProAdvisor can be a valuable experience that optimizes your accounting and financial management processes for efficiency and accuracy.


A sales tax is a tax which is imposed by a government on the sale of goods and services. The tax is collected by the seller and then paid to the government. Once you have a handle on day-to-day use of the QuickBooks Online accounting software, try adding a few more tips and tricks to help you get the most out of the experience.

Select the plan that’s right for your small business.

QuickBooks Payments offers an additional way to receive customer payments. QuickBooks Online offers more features on the go and is a better overall value than QuickBooks Desktop. If you don’t need the advanced features offered by the Desktop plan, the Online version will save you money. QuickBooks Desktop is a good choice if you need specialized features such as inventory tracking or forecasting, and you don’t mind paying more for them. QuickBooks can help small businesses manage their sales tax obligations by calculating sales tax, preparing sales tax returns, and generating reports on sales tax liability.

Xero is most often used by small to medium-sized businesses (SMBs). Although it has the lowest starting price, at $12 per month, it can be a little more difficult to navigate than QuickBooks or FreshBooks. Because there is an unlimited number of users that can use the program, you can maximize its use if you have a team of professionals who need access to your accounting software. For Xero’s Early plan ($13), the number of invoices that users can send each month is capped at 20, but for all other Xero plans, users can send unlimited invoices. Small businesses that are growing may want to use QuickBooks Essentials. The plan offers up to three users all the features of QuickBooks Simple Start, plus the ability to track hours worked and manage bills.

Once you select your business plan, you can also optionally add a payroll plan. You can set up recurring invoices and also schedule them so that the recipient receives them on your timeline. What’s more, you can even have the software send out automatic reminders if your customers are overdue on payments. As a cloud-based service, all your data will be backed up automatically to Intuit’s servers, along with the data of all other QuickBooks Online users.

How the Software Stacks Up

Once it expires, you will no longer have access to the information, unless you pay for a subscription. QuickBooks doesn’t only equip small business owners with the tools to process customer payments. It also allows them to pay their employees with several payroll features. Each can help small-to-mid-sized business owners get a handle on their company’s accounting. Businesses can use QuickBooks to automate processes such as invoicing, payments, accounting, and more.

Manage Payroll

To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. Includes tools that help automate the reconciliation process, along with a global search function and customizable dashboard; however, there is a learning curve. Whether you’re a new user or a pro, get your questions answered with one of our free, live webinars. Once you’ve set everything up and learned how the process works, it’s just a matter of checking in on a daily or weekly basis to make sure it’s all running smoothly. Your accountant can then navigate to the main “Reconcile” page and select the “History by account” button on the upper-right corner.

QuickBooks ProAdvisors are certified in QuickBooks, and they have extensive knowledge of the software’s features and capabilities. QuickBooks Online integrates with hundreds of business applications available in the QuickBooks App Store. These integrated apps are designed to help you simplify the various aspects of your business, from bill management and payment acceptance to cash flow forecasting. However, because it’s integrated completely within QuickBooks, the sale, credit card fee, and cash deposit are all recorded automatically as they occur.

They can be very confusing because they are different based on locations. Although taxes may seem like a daunting task, with QuickBooks Online, setting up sales tax can be fairly straightforward. Paperwork can be intimidating, but it doesn’t have to be if you use the right tools. QuickBooks Online is one of the most feature-rich, but easy-to-use accounting solutions on the market, and can help to make the process infinitely smoother.

This allows them to undo the previous transaction without needing to manually edit individual transactions from within the register. If a reconciliation has too many discrepancies, reversing that reconciliation might be the best move. If you just need to start fresh from a previous reconciliation, you can get your accountant to reverse the current one. When you add new employees or contractors to QuickBooks Online, they’re automatically added to QuickBooks Time in My Team.


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